Quick Personnel the easier Solution.
Quick Personnel is a fast and efficient HR solution which enables you to store information securely for all of your Personnel, Employees and Staff members. It allows for multiple Companies to be added and Personnel, Employees and Staff members to be assigned to one or more companies.
Quick Personnel costs £99.00 per license.
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Quick Personnel allows you to keep track of Holidays, Absenteeism (Lateness and Illness), Training, Discipline, Correspondence, Appraisals and a whole host of other details.
You can store multiple Next Of Kin details, Salary details, Job Descriptions and much much more.
Personnel, Employees and Staff members details can be created and updated from an external file such as an excel spread sheet or a flat/CSV file through a simple import system.
With the added ability to produce professional reports and a full blown security system we feel Quick Personnel will suit most peoples needs.
The main components are:-
- Menu and Access System.
- Common Lists.
- System Management.
- Company Management.
- Employee Management.
- Reports and Exports.
Menu and Access System.
Accessing the various areas of Quick Personnel couldn't be easier. Simply select the relevant item from the menu screen and this will take you to the correct area. The Menu system is a simple set of HTML documents/pages the advantage is that you can edit and add to these as you need.
You could replace the standard set of HTML pages with your own company specific ones or you could add links to your own sites and standard documents such as Standard Practices, Health and Safety etc.
It really couldn't be easier and we are always here to lend a hand if you should need it.
The Captions can be changed on the main Employee / Staff member detail screens, to make them more user friendly to your needs. On most of the input boxes you can change the box to another use. A simple example would be changing the Zip Code caption to say Post Code.
System management simply put is the management of your standard information. This includes such things as User Management, Common Lists, Security and system settings such as colours and fonts.
The User Management is the biggest of the bunch and simply put allows you to set up users to have access to Quick Personnel and through security what level of employee security the user can view.
The Security is on two different levels the first is set against an employee in the system ie the MD might have a security level of 'A' and a user might have an access level of 'C' and hence the user would not see the salary information for the MD. The second is set against the system so you can turn off areas that the user should not be allowed access to, you may just want the user to access the correspondence part of the system so all others can be disabled and no access given. We feel this is a very powerful yet simple system to understand, setup and maintain.
Common Lists.
The Common Lists are a means for you to set the pick list details to values that you understand, ie you can add to the 'Employee Status' list values that are common to your system like 'Contractor' or 'Christmas Temp'. This facility is common to all pick lists in Quick Personnel.
Standard List - Employee Status Standard List - Relationship
Company management allows you to add Companies to Quick Personnel. You can set up the address, contact numbers/personnel, standard holidays. You can then add employees to these companies and report against all of them. There is a facility to Import from an external source into each company so you can use your Payroll system to generate new and existing employee details so you can import/add these employee details straight into Quick Personnel.
Employee Management is the biggest of the main areas. This is where you create and edit the details of your employees.
The key areas are:-
- Personal Information.
- Attendance and Absenteeism
- Contact, Discipline, Appraisals and Training.
- Reports and Exports.
Personal Information.
The basic information like Name, Address, Telephone numbers, Salary, Next of Kin, eight customizable Items and a whole host of other details can be held against each employee.
The main editing screen shows a list of employees on the right , which is docked into place, but it can be undocked for positioning anywhere on the screen. The Employee details window is where all the editing for the employee is carried out. Anything from General Details to Contacts/Next of Kin. Each area is held on a tab and the user simply selects which tab they wish to edit
General Details Miscellaneous Details
Salary/Bank/Pension Details Contacts/Next Of Kin User Defined Fields and User Defined Attendance Totals
Attendance and Absenteeism.
Quick Personnel allows you to store information on Attendance against each employee. There are six Standard categories that you can store details for:-
Holidays, Bank Holidays, Illness, Lateness, Training and general category called Other.We have also introduced with version 1.9 the ability to create eight User Defined Categories to maximise Quick Personnel's usefulness for your Company. You may also enter a Value in the Qty column of the grid (see (2) on the screenshot below) This will then be totalled in boxes at the bottom of the screen (see (3) on the screenshot below). These User Defined Attendance Catergories will be picked up on the Reports just as the six standard categories did.
All you have to do is select the date(s) from the main grid (see (1) on the screenshot below) and then choose which category you wish to assign to the date(s) am or pm values. Then add a description to the item as required.
Contact, Discipline, Appraisals and Training.
Quick Personnel allows you to store information on Contact, Discipline, Appraisals and Training. You can create a link to a file stored on your network or PC for easy viewing, that is linked to the item. This allows for an effective viewing system for many letters and documents that are all viewed and edited through your favourite application.
Reports.
Quick Personnel hosts a whole range of reports.
The main Reports are:-
- Employee General Details.
- Attendance and Absenteeism.
- Company Employee List.
- Standard Lists.
- Discipline and Contact.
- Contacts/Next Of Kin.
The reports also include the option to create a Confirmation version of the report so that you can issue them for checking by the employee.
The viewer is straight forward and allows easy navigation of the pages in your reports.
